ADS Meeting Minutes

September 21, 2023 and October 19, 2023

1. Call To order: present at the October meeting were: Sandra Thompson, Carole Smith, Catherine Lambert, TL Jumper, and Joanne Homeyer
2.  President Report

1. Clinics/Educational events –  No additional meetings planned for 2023. Need to plan for 2024. TL Jumper suggested a clinician in the May timeframe, and suggested Ashley Shaw.  Joanne to add to the calendar to reserve a date, and then need someone to plan the event.
   1. Update from TL Jumper – hosting ADS meetings with ADS members. Planning meeting for late January/early February.  TL to provide date to Joanne.
   1. Need venue/date for Year-end Awards Banquet, need Silent Auction coordinator. Date selected as March 3, or March 9.  Joanne working on a venue. TL and Joanne volunteered to coordinate the silent auction items for 2024, including reserving some items for silent auctions at shows or educational events.
   1. September 17 show complete, next show on October 1. Open discussion into volunteer hours and lack of participation, led by Carole Smith. Occurred during the September meeting.  No changes to current practices were made.
   1. Donation to the “Go Fund Me” project by Emma Whaley? At the September meeting, motion was made to donate 500.  Joanne made motion, Ann seconded the motion. Motion passed.  At the October meeting, it was unknown if the donation actually occurred, so Sandra to check with Jennifer and Rene to see if money was donated.  The Go Fund Me project was closed prior to the October meeting.
   1. Donation to the Southwest Dressage Championships? Motion was made by Jennifer to donate 100, motion seconded by Joanne.  Jennifer completed the donation on behalf of ADS.
   1. The position of secretary is open.  Ideas for filling this position? No progress on this item at either meeting.
   1. Scheduling of ADS Board meetings – to return to second Thursday of each month.  Next meeting to be held on November 9 at 7pm.

• Secretary Report
  • Meeting minutes – Meeting minutes from August meeting to be reviewed, with these minutes at the November meeting.
  • Membership status – Not reviewed at the September or October meeting.

• Treasurer Report
  • Financial Report – Not reviewed at the September or October meeting.
• Vice President Report
  • Open items? – None at the September or October meetings.

• Show Report

Show season 2023 in-process.

Joanne Homeyer volunteered to work on the show schedule for 2024, and to schedule a date for a clinician in the spring.

• Web Master Report – Nothing to report at the September or October meetings.

• Year-end awards banquet for Show year 2023. See progress above.
  • Planning in-process