ADS Meeting Minutes

May 8, 2014

1)      Call To order – Meeting was called to order at 6:15 pm. Present were:

Eileen Krause                     Sandra Thompson           Danielle David

Judy Dent                            Rene Pope                          Russtina Green

2)       President Report

Documents are still pending from Marion Haase. Sandra to pursue obtaining from Marion.

3)      Secretary Report

a)      Meeting minutes – meeting minutes for April meeting approved. Motion made by Danielle, second by Rene. Motion approved.

b)      Membership update – 93 members to-date.

4)      Treasurer’s Report

a)      All financial records have been entered into Quicken.

b)      Changing signature authority will require all checks are cleared.

c)       Checking on status of availability of massage therapist for shows.

5)      Vice President’s Report

No new information.

6)      Show Manager’s Report

a)      Judy and Sandra completed the required evaluation of G&H Equestrian on April 26, pending follow-up visits.

b)      Kerry Evans and Lindsey Steiner and the Show Manager position: sending email to determine if they are still interested.

c)       Completed the rental of storage space for ADS show materials.

7)      Web Master Report

No new information presented.

8)      Old Business

a)      Instructor/Trainer Workshops:

Application will be submitted for the Region 9 Grant of 500.00 for the June workshop.

b)      Review of the bylaws should occur every four years, as suggested by USDF. The bylaws were last reviewed in 2009, and this was an outstanding item from last year. The bylaws will be reviewed by all board members by the next meeting and bring any suggestions for changes to the next meeting – Changes are in-process and need to be completed before the June ADS Board meeting in order to be posted to the website at least 30 days prior to the mid-year meeting in August. No update.

c)       Junior/Young Rider Clinic: September 27-28 is the tentative date. A clinician and budget are the next steps. No update.

9)      New business

a)      Michele Linch was nominated as the Year-end Awards Chairperson. Motion made by Russtina, second by Danielle; motion passed.

b)      Decision made to donate 500.00 to the fund to rebuild Patty Hale’s barn/arena, destroyed in the Vilonia tornado. Motion made by Eileen, second by Rene; motion passed.

Adjourn at 7:24  pm.

Meeting Minutes written by Sandra Thompson.