ADS Meeting Minutes

June 8, 2017

• Call To order: 7pm; Alex, Joanne, Kat, Sandra, Alexis, Jennifer, Rene, and Kerry present
• President Report
  1. General membership issues and feedback

Further discussed possible dinner with trainers – Bar Louie or Loca Luna as possible locations; Kat will draft an agenda

1. ADS Member Committees for specific tasks
   1. Committee to plan/execute ADS Member Clinic with a well-known clinician established and in-process. Kerry Evans is Board Member chair. See 8(b).
   2. Committee to plan/execute Junior rider ADS Event. Joanne Homeyer is Board Member chair. Committee to be established.
   3. Meeting with ADS members that are trainers (professional status with USDF). Status
2. Review ADS Bylaws

• Secretary Report
  1. Meeting minutes: Jennifer made motion to approve May minutes, Joanne seconded
  2. Membership status: 74 members

• Treasurer Report
  1. Q2 2017 Financial Report

Checking: $13,855.44

Jr Rider acct: $693

$150 USDF memberships on credit card

• Vice President Report
  1. Process for adherence to USDF rules
  2. Review process for financial audit required per by-laws

• Show Report –
  1. June show status: Discussed G&H as a rain location
  2. Obtain judges for 2017 show schedule
  3. Coggins checker class at G&H and Thompson Farm- Classes are being scheduled, no cost to attend

• Web Master Report

• Old Business
  1. Banquet 2017:
     1. March 31 at Embassy Suites – status of contract and payments made on schedule
  2. Symposium December 2-3
     1. Location is Fletcher Farms – agreement in-process
     2. Clinician is Melonie Kessler – agreement complete
     3. Status – completion
        • Volunteer recruitment – incentives Nicola
        • Door prizes – sponsors – Nicola
        • Publicity – Jennifer
        • Caterer/chairs/tables – Alexis reserved food truck – Ocko’s Hibachi Island
        • Invitations to ADS members – Joanne brought sample invitations, board chose a template, Joanne will order invitations

• New business

Discussed applying for a USDF grant to support a 2018 clinic – eg, freestyle clinic