ADS Meeting Minutes
June 12, 2014
1) Call To order – Meeting was called to order at 6:15 pm. Present were:
Eileen Krause Sandra Thompson Danielle David Michele Linch
Judy Dent Rene Pope Alex du Celliee Muller Jennifer Landers
2) President Report
a) Marion has provided the Verizon check and the thumb drives to Judy.
b) Michelle Lynch will pick up the judge from the airport for the next Instructor’s workshop.
c) Auditor discussion for the next Instructor’s workshop – see Old Business section.
3) Secretary Report
a) Meeting minutes – meeting minutes for May meeting approved. Motion made by Jennifer, second by Michele. Motion approved.
b) Membership update – 96 members to-date.
4) Treasurer’s Report
a) Budget report: Balance is 14,377.25; Detail provided for the last Instructor Workshop:
Workshop fees – 2022.00
USDF Grant – 750.00 received to-date; 250.00 to be received when budget and required documentation is submitted to USDF
Expenses (food/office supplies) – 958.00
Expenses to Diamond TR – 610.00
Expenses for Judge – 1500.00
Bottom line for the workshop is approximately 88.00 loss
b) Changing signature authority will require all checks are cleared.
c) Checking on status of availability of massage therapist for shows.
d) Rene to take over payment for the storage unit.
5) Vice President’s Report
a) There will be a 250.00 expense for Insurance for the Instructors workshop
b) The mid-year meeting will be on August 23. Motion made by Jennifer, second by Rene. Motion approved.
6) Show Manager’s Report
a) Judy and Sandra completed the required evaluation of G&H Equestrian including follow-up visits.
b) Kerry Evans and Lindsey Steiner and the Show Manager position: determined they did not want the position. Position remains open.
c) June show was cancelled. Expenses include payment to Susan Peacock and to Vicky Sharp for rental car fee.
7) Web Master Report
a) There are new items for Café Press, decal and 2 t-shirts.
b) There was discussion of Café Press and ZIKY. Each offer different products for our members, so will continue with both.
c) Article has been sent to Round-up, includes a calendar of events, summary of the Instructor workshop in May, and pictures.
d) Discussion of arkansasdressage.com – ADS will continue to pay the annual fee. Jennifer will contact Kari to pay the annual fee and remove from Jana Nelson’s account.
8) Old Business
a) Instructor/Trainer Workshops:
Application approved for the Region 9 Grant of 500.00 for the June workshop.
Discussion of auditor feed for the July workshop. Decision made that auditor fee will remain unchanged. Volunteer hours can result in the auditor fee being waived.
b) Review of the bylaws should occur every four years, as suggested by USDF. The bylaws were last reviewed in 2009, and this was an outstanding item from last year. The bylaws will be reviewed by all board members by the next meeting and bring any suggestions for changes to the next meeting – Changes are in-process and need to be completed before the June ADS Board meeting in order to be posted to the website at least 30 days prior to the mid-year meeting in August. No update.
c) Junior/Young Rider Clinic: September 27-28 is the tentative date. A clinician and budget are the next steps. Sandra to compile a list of junior rider members.
d) Michele Linch was nominated as the Year-end Awards Chairperson at the last meeting. Sandra to compile a list of year-end awards and send to the board for discussion.
9) New business
a) Discussion of adding a show on November 2, 2014, since the June show was cancelled. Tabled without a vote for approval or denial. Needs to be discussed/voted at next meeting, including the proposed location in order to make plans for the show and announce to the members.
Adjourn at 8:00pm.
Meeting Minutes written by Sandra Thompson.