ADS Meeting Minutes

February 4, 2016

• Call To order 6:35pm

Present: Sandra Thompson, Eilleen Krause, Jennifer Landers, Minza Spradlin, Alex du Celliee Muller, Kerry Evans, Joanne Homeyer.

• President Report
  1. See attached list of items to discuss

• Secretary Report
  1. Meeting minutes – Motion to approve minutes by Jennifer; 2^nd motion by Kerry. Motion passed.
  2. Membership status – Status 53 members and counting

• Treasurer Report
  1. No report provided.
• Vice President Report
  1. No new information provided.

• Show Manager Report
  1. Not applicable at this time

• Web Master Report
  1. No new information provided.

• Old Business
  1. See attached list of items to discuss

• New business – None
  1. See attached list of items to discuss

Meeting was adjourned at 8:00 pm.

List of items to discuss:

1. Tack sale with AHJA
   • Tentative date March 19.
   • Kerry Evans agreed to volunteer to check memberships.
   • Minza to be point person with AHJA to coordinate activities and inform membership.
2. Banquet status:
   • Joanne – location update – Cajun’s wharf – all arrangements on track.
   • Joanne – silent auction update – Tax Donation form to all board members; Bid sheets for silent auction items.
   • Alex – awards; status with Nicola – on track. High Point award for Junior and Adult Amateur. No Open qualified. Certificates will not be printed.
   • Jennifer – decorations status – needs to obtain from storage locker. To be completed with Sandra.
   • Minza – pre-registration status; will need to have a membership roster printed and available at the banquet in case voting by member is needed. Only members paid prior to Feb 20.
   • Eileen – special award status for four members and volunteer award – on track.
   • Sandra – Agenda, Ballot, Awards Criteria and Form, Meeting minutes from August mid-year meeting to Minza. Kathryn Cromer was nominated by the board for the Member-at-large position.
   • Rene – 2015 Financial report – on track.
3. Storage Locker – clean out and give key to Rene to end contract. Rene completed prior to this meeting.
4. 2016 Show Season:
   • New Awards criteria and form. Handout at banquet and have available at show secretary table at shows. Reviewed at the meeting and changes identified.
   • Show Secretary replacement – Melissa McGibbony agreed to work with Judy at the March 13^th show, and accept the responsibilities for the remainder of the show season.
   • March 13^th show prep:
     • Judge contract sent to Judy and Theresa for March 13^th show? Done
     • Member announcement/Facebook post/Website post – to be completed around Feb 8, for closing date of March 4.
     • Cash taken at shows. Need cash receipt book. Rene? Yes
     • Clinic the Monday after the March 13^th show? No clinic taking place due to it being on a Monday.
     • Ribbon order from Judy. done
   • Should we advertise the 2016 show season to North Louisiana and East Texas to see if we get participation this year? Maybe post on Texas Dressage Marketplace FB page? Other ideas? Discussed with agreement to evaluate further.
5. Rene – Property tax statement and Insurance invoice. No update.
6. Banquet 2016:
   • Date is January 21, 2017
   • Location is Benton Convention Center
   • Is rate locked in, and what is the rate? Joanne to check.