Meeting Minutes for February 2022

Apr 13, 2022 by admin

ADS Meeting Notes

February 10, 2022

Call To order

1. Jennifer Landers, Patty Carlson, Carole Smith, Joanne Homeyer, Sandra Thompson, Anne Tursky

• President Report
  1. Financial show entry increases. Need decision and board vote to finalize.

Proposed Class fee – to $25

Grounds fees remain at $20

Office fee increase to $35.00

Stall Fee’s $15.00 to remain the same – if they clean stall.

Motioned by Patty to accept update Fees -2^nd by Jennifer – Passed by acclimation

 

2. Board member vacancies: President, Secretary, 3 Member-at-large. Anne Tursky asked to remain on board as member-at-large. Patty Carlson elected to position of Secretary during November meeting. Patty to continue on the ballot in 2022, for a two-year term. Other interest is from TL Jumper, Melinda Godsey as member-at-large. Item will carry until February to finalize with board vote.
   • Sandra to say on as “interim President” with plans to stay on for a limited time.
   • Jennifer motioned – Joanne 2^nd – Passed by acclimation

 

3. Clinics/Educational events – Five clinics planned for 2022. Item to remain for monthly update.

No new updates on this.

 

4. Bylaws – Board approved by acclimation the changes to the ByLaws with presentation for approval at the annual meeting/banquet.

 

• Secretary Report
  1. Meeting minutes
     1. Membership status Current Membership is 46 and we added nine (9) new members in Feb for a total of 55
     2. Feb roster update sent to USDF on _2/8__
     3. Rene Notified 2/8_ to be paid. Paid

 

• Treasurer Report
  1. Financial Report – Rene not present
• Vice President Report
  1. Updates – No new updates

 

• Show Report –

1. 2022 show season plan complete. Dates set and judges obtained. Communicated to members.
   1. April 10 – – Addy/Aislin to act as co-managers @ Chatfield.
      1. Amanda Bailey – Judge
   2. June 5 – Patty Carlson for Show Manager – @ Chatfield
      1. Contract signed by Barbara Lewis and returned
   3. August 28 – Reschedule Date:
   4. October 2 – Chatfield to host Joanne Homeyer, show Manager
      1. Contract signed by Susanne Lauda
   5. October 30 – Reschedule Dates:
   6. Saturday 12 – Clinic – November 13 – Carole’s barn:
      1. Contract signed by Mary Mahler and returned @ @
      2. If clinic is not filled, it would be cancelled.

 

• Web Master Report

Link for banquet  is up

Update the fees for shows – will be updated

 

• Year-end awards banquet.
  12. Date set for March 12.
  13. Venue and Food: Joanne -Location set for Falasco’s guest property. Tents, Tables, Chairs are being donated. Joanne is getting caterer. Will have two tents.
  14. Silent Auction: Jennifer – Working with volunteers to get silent auction items. Had three extra volunteers helping out.
  15. Awards: Jennifer – Alex volunteered to assist Jennifer. Awards are in-process with budget being about the same as last year. All are on order and being received.
  16. Signage – directions for parking and directions
  17. Other items?
      1. Clinics – Five clinics planned – Jennifer working up a flyer with dates for these and shows.
      2. Sponsors for High Point found and received by Jennifer
      3. Sponsors for shows / donations in the works with Patty

 

 

 

 

 

Schedule of Activities/Actions 12 months rolling
Monthly Activities	Actions needed for Readiness	Due Date
February	Renew insurance	March 1
March	Year-end Banquet	March 12
April	First Show for 2022 Olivia Lagoy-Weltz Clinic Submit Tax documentation	April 10 April 2-3 May 15
May	Cavalletti Clinic	May 21
June	Show	June 5
July
August	Show reschedule date	August 28
September	Lauren Spieser Clinic	September 10-11
October	Show Show Reschedule date	October 2 October 30
November	Show/clinic?	November 12-13
December	Lauren Spieser Clinic	December 3-4
January	Plan year-end banquet	January 31
February	Renew Insurance	March 1