Meeting Minutes for November 2019

Jan 10, 2020 by

ADS Meeting Minutes

November 14, 2019

  • Call To order: 7pm; Sandra Thompson, Alex du Celliee Muller, Kat Cromer, Vicki Lind, Jennifer Landers, Ashley Martin, Rene Pope, Joanne Homeyer, and Kerry Evans present

On 10/18/19, USDF announced increases to GMO dues for primary members from $20 to $24. Kerry motioned to make the following changes to member dues on 10/28/19. The board voted remotely (email or text message) in favor to increase ADS member dues to align with this increase. Individual membership increased from $48 to $54; Junior membership option was introduced at $44; and Family membership increased from $47 for the primary member and $19 for additional members to $54 for primary and $20 for additional members. The Sponsor membership ($15) was also discontinued.

  • President Report
    1. General membership issues and feedback
    2. ADS Member Committees for specific tasks: Open to add new project????
    3. Officers for 2020-22: President, Secretary, Web-Master, Two Members-at-large (Alex and Ashley). Need to start search and publicize openings.
    4. Complete a show schedule for 2020. Need to determine the number of shows and locations for 2020. Need to identify individual to contact judges for next year.
    5. Membership drive.
    6. Review of ADS by-laws for any changes.

Board approved all proposed changes

  1. Review of Board member duties/responsibilities.
  • Secretary Report
    1. Meeting minutes: Ashley motioned to approve October meeting minutes, Rene seconded
    2. Membership status: 5 members for 2020; Kerry will announce that everyone who joins by a certain date will be entered into a prize drawing at the March 7 Banquet
  • Treasurer Report
    1. Financial Report for 2018 needed and 1Q 2019.

Checking account: $9,512.04

Jr Rider account: $533.74

  • Vice President Report
    1. Review process for financial audit required per by-laws
  • Show Report –
    1. New venues for 2020? Ideas for 2020 show schedule?
    2. Other Issues?

-Alex and Kat to discuss lead line and other classes with trainers; they will develop lead line test for 2020

-Will also add walk/trot equitation for 2020

-Need show dates for June, Sept, and Oct (and locations)

  • Web Master Report
    1. Open for updates?
  • Old Business
    1. Banquet 2019:
      1. Date and location complete: Contract signed, payment made to Rusty Tractor Vineyards, date of March 7, 2020. Vicki is researching catering options, possibly food truck(s)
      2. Plan year-end award prizes early.
  • New Business
    1. Educational Program – 2020 – Can we get a couple of members to research this? Needed a proposal by August timeframe for a Q1 program. Still open for ideas for 2020.

 

Schedule of Activities/Actions

12 months rolling
Monthly Activities Actions needed for Readiness Due Date
     
November

 

 Complete Show Schedule for 2020

Membership Drive

Review By-laws for any changes

Review Board member duties

 November 30
December Begin to contact judges for 2020 show season December 31
January

 

 Banquet Prep

Insurance renewal for 2020

 January 31
February

 

 Banquet Prep February 28
March

 

 2019 Banquet on March 7

Show?

 March 7
April

 

 Show?  
May

 

 Show?

Tax documentation due May 15.

  
June

 

 Show?  
July Identify any educational/clinic opportunities for 2021. August 15 – NEI grant deadline is usually September 1
August

 

    
September Show?

 

  
October Show?  

 

 

 

 

 

 

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