Meeting Minutes for November 2019
ADS Meeting Minutes
November 14, 2019
- Call To order: 7pm; Sandra Thompson, Alex du Celliee Muller, Kat Cromer, Vicki Lind, Jennifer Landers, Ashley Martin, Rene Pope, Joanne Homeyer, and Kerry Evans present
On 10/18/19, USDF announced increases to GMO dues for primary members from $20 to $24. Kerry motioned to make the following changes to member dues on 10/28/19. The board voted remotely (email or text message) in favor to increase ADS member dues to align with this increase. Individual membership increased from $48 to $54; Junior membership option was introduced at $44; and Family membership increased from $47 for the primary member and $19 for additional members to $54 for primary and $20 for additional members. The Sponsor membership ($15) was also discontinued.
- President Report
- General membership issues and feedback
- ADS Member Committees for specific tasks: Open to add new project????
- Officers for 2020-22: President, Secretary, Web-Master, Two Members-at-large (Alex and Ashley). Need to start search and publicize openings.
- Complete a show schedule for 2020. Need to determine the number of shows and locations for 2020. Need to identify individual to contact judges for next year.
- Membership drive.
- Review of ADS by-laws for any changes.
Board approved all proposed changes
- Review of Board member duties/responsibilities.
- Secretary Report
- Meeting minutes: Ashley motioned to approve October meeting minutes, Rene seconded
- Membership status: 5 members for 2020; Kerry will announce that everyone who joins by a certain date will be entered into a prize drawing at the March 7 Banquet
- Treasurer Report
- Financial Report for 2018 needed and 1Q 2019.
Checking account: $9,512.04
Jr Rider account: $533.74
- Vice President Report
- Review process for financial audit required per by-laws
- Show Report –
- New venues for 2020? Ideas for 2020 show schedule?
- Other Issues?
-Alex and Kat to discuss lead line and other classes with trainers; they will develop lead line test for 2020
-Will also add walk/trot equitation for 2020
-Need show dates for June, Sept, and Oct (and locations)
- Web Master Report
- Open for updates?
- Old Business
- Banquet 2019:
- Date and location complete: Contract signed, payment made to Rusty Tractor Vineyards, date of March 7, 2020. Vicki is researching catering options, possibly food truck(s)
- Plan year-end award prizes early.
- Banquet 2019:
- New Business
- Educational Program – 2020 – Can we get a couple of members to research this? Needed a proposal by August timeframe for a Q1 program. Still open for ideas for 2020.
Schedule of Activities/Actions
12 months rolling |
||
Monthly Activities | Actions needed for Readiness | Due Date |
November
|
Complete Show Schedule for 2020
Membership Drive Review By-laws for any changes Review Board member duties |
November 30 |
December | Begin to contact judges for 2020 show season | December 31 |
January
|
Banquet Prep
Insurance renewal for 2020 |
January 31 |
February
|
Banquet Prep | February 28 |
March
|
2019 Banquet on March 7
Show? |
March 7 |
April
|
Show? | |
May
|
Show?
Tax documentation due May 15. |
|
June
|
Show? | |
July | Identify any educational/clinic opportunities for 2021. | August 15 – NEI grant deadline is usually September 1 |
August
|
||
September | Show?
|
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October | Show? |
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