Meeting Minutes for September 2019

Oct 11, 2019 by

ADS Meeting Minutes

September 12, 2019

  • Call To order: 7pm; Kerry Evans, Sandra Thompson, Ashley Martin, Jennifer Landers, Joanne Homeyer, and Alex du Celliee Muller present
  • President Report
    1. General membership issues and feedback
    2. ADS Member Committees for specific tasks: Open to add new project????
    3. Officers for 2020-22: President, Secretary, Web-Master, Two Members-at-large. Need to start search, and publicize openings. Ashley and Alex stated they want to remain board members
    4. Jennifer and Rene to evaluate use of a PayPal/Square Reader to take card payments at Annual Banquet and shows. Decision? Sandra received PayPal card reader from Jennifer
    5. Other?
  • Secretary Report
    1. Meeting minutes: Jennifer motioned to approve August minutes, Joanne seconded
    2. Membership status: 77 members
  • Treasurer Report
    1. Financial Report for 2018 needed and 1Q 2019.
  • Vice President Report
    1. Review process for financial audit required per by-laws
  • Show Report –
    1. September 15 next show
    2. New venues for 2020? Ideas for 2020 show schedule?
    3. Other Issues?
  • Web Master Report
    1. Open for updates?
  • Old Business
    1. Banquet 2019:
      1. Date and location complete: Contract signed, payment made to Rusty Tractor Vineyards, date of March 7, 2020.

$1500 paid to banquet venue + $250 for 2 bartenders; remaining expenses for banquet are caterer and awards

  1. Plan year-end award prizes early.
  • New Business
    1. Educational Program – 2020 – Can we get a couple of members to research this? Need a proposal by August timeframe. We need a volunteer!

Adjourned at 7:22 pm; minutes prepared by Kerry Evans

Schedule of Activities/Actions

12 months rolling

Monthly Activities Actions needed for Readiness Due Date
September – Show on 9/15 – Maumelle


Prep for October show October 20
October – Show on 10/20 – Maumelle


Finalize locations for 2020 show season October 31


Complete Show Schedule for 2020

Membership Drive

Review By-laws for any changes

November 30
December Begin to contact judges for 2020 show season December 31


Banquet Prep

Insurance renewal for 2020

January 31


Banquet Prep February 28


2019 Banquet on March 7


March 7






July Show?

Identify any educational/clinic opportunities for 2021.

August 15 – NEI grant deadline is usually September 1









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