Meeting Minutes for October 2019

Nov 15, 2019 by

ADS Meeting Minutes

October 17, 2019

  • Call To order: 7:10 p.m.; Kerry Evans, Rene Pope, Alex du Celliee Muller, Ashley Martin, Jennifer Landers, Sandra Thompson, and Kat Cromer present
  • President Report
    1. General membership issues and feedback
    2. ADS Member Committees for specific tasks: Open to add new project????
    3. Officers for 2020-22: President, Secretary, Web-Master, Two Members-at-large (Alex and Ashley). Need to start search and publicize openings. Sandra, Jennifer, Ashley, and Alex’s positions open for election
    4. Complete a show schedule for 2020. Need to determine the number of shows and locations for 2020. Need to identify individual to contact judges for next year.

Kat is confirming show dates for Maumelle Equestrian Center: March 15, April 19, May 17; 3 more show dates/locations TBD

  1. Membership drive.
  2. Review of ADS by-laws for any changes.
  3. Other?
  • Secretary Report
    1. Meeting minutes: minutes approved by Jennifer, seconded by Rene
    2. Membership status: 77 members

Kerry to revise membership classifications: omit Sponsor option and clarify Family plan

  • Treasurer Report
    1. Financial Report for 2018 needed and 1Q 2019.

Checking: $9600.95

Jr Rider account: $533.74

  • Vice President Report
    1. Review process for financial audit required per by-laws
  • Show Report –
    1. October 20 next show; actions needed
    2. New venues for 2020? Ideas for 2020 show schedule?
    3. Other Issues?

Discussed adding to class list: W/T equitation (in addition to W/T/C); lead-line classes

  • Web Master Report
    1. Open for updates?
  • Old Business
    1. Banquet 2019: Vicki was put in charge of caterer
      1. Date and location complete: Contract signed, payment made to Rusty Tractor Vineyards, date of March 7, 2020.
      2. Plan year-end award prizes early.
  • New Business
    1. Educational Program – 2020 – Can we get a couple of members to research this? Needed a proposal by August timeframe for a Q1 program. Still open for ideas for 2020.

Adjourned at 8 p.m.

 

Schedule of Activities/Actions

12 months rolling

Monthly Activities Actions needed for Readiness Due Date
October – Show on 10/20 – Maumelle

 

Finalize locations for 2020 show season October 31
November

 

Complete Show Schedule for 2020

Membership Drive

Review By-laws for any changes

November 30
December Begin to contact judges for 2020 show season December 31
January

 

Banquet Prep

Insurance renewal for 2020

January 31
February

 

Banquet Prep February 28
March

 

2019 Banquet on March 7

Show?

March 7
April

 

Show?  
May

 

Show?

Tax documentation due.

 
June

 

Show?  
July Show?

Identify any educational/clinic opportunities for 2021.

August 15 – NEI grant deadline is usually September 1
August

 

Show?  
September Show?

 

 

 

 

 

 

 

 

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