Meeting Minutes for October 2019

Nov 15, 2019 by admin

ADS Meeting Minutes

October 17, 2019

Call To order: 7:10 p.m.; Kerry Evans, Rene Pope, Alex du Celliee Muller, Ashley Martin, Jennifer Landers, Sandra Thompson, and Kat Cromer present
President Report
1. General membership issues and feedback
2. ADS Member Committees for specific tasks: Open to add new project????
3. Officers for 2020-22: President, Secretary, Web-Master, Two Members-at-large (Alex and Ashley). Need to start search and publicize openings. Sandra, Jennifer, Ashley, and Alex’s positions open for election
4. Complete a show schedule for 2020. Need to determine the number of shows and locations for 2020. Need to identify individual to contact judges for next year.

Kat is confirming show dates for Maumelle Equestrian Center: March 15, April 19, May 17; 3 more show dates/locations TBD

Secretary Report
1. Meeting minutes: minutes approved by Jennifer, seconded by Rene
2. Membership status: 77 members

Kerry to revise membership classifications: omit Sponsor option and clarify Family plan

Checking: $9600.95

Jr Rider account: $533.74

Vice President Report
1. Review process for financial audit required per by-laws

Show Report –
1. October 20 next show; actions needed
2. New venues for 2020? Ideas for 2020 show schedule?
3. Other Issues?

Discussed adding to class list: W/T equitation (in addition to W/T/C); lead-line classes

Old Business
1. Banquet 2019: Vicki was put in charge of caterer
  1. Date and location complete: Contract signed, payment made to Rusty Tractor Vineyards, date of March 7, 2020.
  2. Plan year-end award prizes early.

New Business
1. Educational Program – 2020 – Can we get a couple of members to research this? Needed a proposal by August timeframe for a Q1 program. Still open for ideas for 2020.

Adjourned at 8 p.m.

Schedule of Activities/Actions 12 months rolling
Monthly Activities	Actions needed for Readiness	Due Date
October – Show on 10/20 – Maumelle	Finalize locations for 2020 show season	October 31
November	Complete Show Schedule for 2020 Membership Drive Review By-laws for any changes	November 30
December	Begin to contact judges for 2020 show season	December 31
January	Banquet Prep Insurance renewal for 2020	January 31
February	Banquet Prep	February 28
March	2019 Banquet on March 7 Show?	March 7
April	Show?
May	Show? Tax documentation due.
June	Show?
July	Show? Identify any educational/clinic opportunities for 2021.	August 15 – NEI grant deadline is usually September 1
August	Show?
September	Show?