Meeting Minutes for August 2019

ADS Meeting Minutes
August 6, 2019
- Call To order: 7:15 pm; Kerry Evans, Rene Pope, Vicki Lind, Sandra Thomspon, Joanne Homeyer, Alex du Celliee Muller, and Jennifer Landers present
- President Report
- General membership issues and feedback
- ADS Member Committees for specific tasks: Open to add new project????
- Officers for 2020-22: President, Secretary, Web-Master, Two Members-at-large. Need to start search, and publicize openings.
- Jennifer and Rene to evaluate use of a PayPal/Square Reader to take card payments at Annual Banquet and shows. Discussed using existing PayPal card reader, adding 3% fee to transactions at banquet silent auction
- Other?
- Secretary Report
- Meeting minutes: Jennifer motioned to approve July minutes, Rene seconded
- Membership status: 77 members
- Treasurer Report
- Financial Report for 2018 needed and 1Q 2019. 2018 financial report submitted previously
- Main account: $11,122.08
- Junior rider: $533.74
- Financial Report for 2018 needed and 1Q 2019. 2018 financial report submitted previously
- Vice President Report
- Review process for financial audit required per by-laws
- Show Report –
- September 15 next show: Judge will be Barbara Lewis; venue change to Maumelle Equestrian due to footing replacement at G&H
- USDF Regional Schooling Show Awards Program Rules
- New venues
- Other Issues? Discussed possibility of a November show at G&H
- Web Master Report
- Open for updates?
- Old Business
- Banquet 2019:
- Date and location to be determined. Ashley and Vicki volunteered to complete this item. Review contract for Rusty Tractor Vineyards, tentative date of March 7, 2020.
- Banquet 2019:
Board reviewed contract; Sandra will take questions to RTV for clarification
- Vicki to arrange set-up and clean-up committees
- Joanne and Vicki researching catering options
- Plan year-end award prizes early.
- New Business
- Educational Program – 2020 – Can we get a couple of members to research this? Need a proposal by August timeframe. Mary Wanless clinic discussed very briefly
Discussed USDF Schooling Show Program rules – Jennifer will poll membership for interest in ADS participating
Adjourned at 8:20 pm; minutes prepared by Kerry Evans
Schedule of Activities/Actions
12 months rolling |
||
Monthly Activities | Actions needed for Readiness | Due Date |
July | Identify any educational/clinic opportunities for 2020. | August 15 – NEI grant deadline is usually September 1 |
August
|
Prep for September Show | September 15 |
September – Show on 9/15 – G&H
|
Prep for October show | October 20 |
October – Show on 10/20 – G&H
|
||
November
|
Complete Show Schedule for 2020 | |
December | Begin to contract judges for 2020 show season | |
January
|
Banquet Prep | |
February
|
Banquet Prep | |
March
|
2019 Banquet | |
April
|
Show? | |
May
|
Show? | |
June
|
Show? |
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