Meeting Minutes for August 2019

Sep 13, 2019 by admin

ADS Meeting Minutes

August 6, 2019

• Call To order: 7:15 pm; Kerry Evans, Rene Pope, Vicki Lind, Sandra Thomspon, Joanne Homeyer, Alex du Celliee Muller, and Jennifer Landers present
• President Report
  1. General membership issues and feedback
  2. ADS Member Committees for specific tasks: Open to add new project????
  3. Officers for 2020-22: President, Secretary, Web-Master, Two Members-at-large. Need to start search, and publicize openings.
  4. Jennifer and Rene to evaluate use of a PayPal/Square Reader to take card payments at Annual Banquet and shows. Discussed using existing PayPal card reader, adding 3% fee to transactions at banquet silent auction
  5. Other?

 

• Secretary Report
  1. Meeting minutes: Jennifer motioned to approve July minutes, Rene seconded
  2. Membership status: 77 members

 

• Treasurer Report
  2019. Financial Report for 2018 needed and 1Q 2019. 2018 financial report submitted previously
        • Main account: $11,122.08
        • Junior rider: $533.74

• Vice President Report
  1. Review process for financial audit required per by-laws

 

• Show Report –
  1. September 15 next show: Judge will be Barbara Lewis; venue change to Maumelle Equestrian due to footing replacement at G&H
  2. USDF Regional Schooling Show Awards Program Rules
  3. New venues
  4. Other Issues? Discussed possibility of a November show at G&H

 

• Web Master Report
  1. Open for updates?

 

• Old Business
  1. Banquet 2019:
     1. Date and location to be determined. Ashley and Vicki volunteered to complete this item. Review contract for Rusty Tractor Vineyards, tentative date of March 7, 2020.

Board reviewed contract; Sandra will take questions to RTV for clarification

• Vicki to arrange set-up and clean-up committees
• Joanne and Vicki researching catering options
  2. Plan year-end award prizes early.

 

• New Business
  1. Educational Program – 2020 – Can we get a couple of members to research this? Need a proposal by August timeframe. Mary Wanless clinic discussed very briefly

Discussed USDF Schooling Show Program rules – Jennifer will poll membership for interest in ADS participating

Adjourned at 8:20 pm; minutes prepared by Kerry Evans

Schedule of Activities/Actions 12 months rolling
Monthly Activities	Actions needed for Readiness	Due Date
July	Identify any educational/clinic opportunities for 2020.	August 15 – NEI grant deadline is usually September 1
August	Prep for September Show	September 15
September – Show on 9/15 – G&H	Prep for October show	October 20
October – Show on 10/20 – G&H
November	Complete Show Schedule for 2020
December	Begin to contract judges for 2020 show season
January	Banquet Prep
February	Banquet Prep
March	2019 Banquet
April	Show?
May	Show?
June	Show?