ADS Meeting Minutes for November 2017

Dec 9, 2017 by

ADS Meeting Agenda

November 9, 2017

Call To order 6:45 pm; Kathryn, Kerry, Sandra, Alexis, Alex, Joanne, and Nicola present

President Report

  1. General membership issues and feedback
  2. ADS Member Committees for specific tasks
    1. Committee to plan/execute ADS Member Clinic with a well-known clinician established and in-process. Kerry Evans is Board Member chair. See 8(b).

Will recruit a few volunteers for set up/break down/reception desk

Nicola will order lanyards

Joanne will decorate

Kerry/Patty/Melonie will put schedule together

Because 2017 membership year is ending, Symposium attendees can pay for 2018/2019 memberships

  1. Committee to plan/execute Junior rider ADS Event. Joanne Homeyer and Kat Cromer. Committee to be established.
  1. ADS Trailer – license plate, insurance and maintenance – In process
  2. USDF Annual Convention – member attendance
  3. Review ADS Bylaws – postponed until December meeting
  4. Planning a clinic for 2018 – first step –USDF grant application – postponed until December meeting


Secretary Report

  1. Meeting minutes – Jennifer made motion to approve October minutes, Alex seconded
  2. Membership status – 84 members for 2017, 25 for 2018


Treasurer Report

  1. Q3 2017 Financial Report

Vice President Report

  1. Review process for financial audit required per by-laws


Show Report –

  1. October/November show financials;
  2. Changes for 2018 show year
  3. Member to review Awards document for revisions before year-end banquet – Alex will review; consider giving High Point awards only for traditional tests
  4. Selection of judges for 2018 – Alexis will schedule judges for 2018, board members will make recommendations


Web Master Report – Board will review Facebook survey results in December


Old Business

  1. Banquet 2017:
    1. March 31 at Embassy Suites – status of contract and payments made on schedule
  2. Symposium December 2-3
    1. Location is Fletcher Farms – agreement complete
    2. Clinician is Melonie Kessler – agreement complete; travel plans in-process
    3. Food Truck – Alexis – identified – on track for symposium – status
    4. Status – completion
      • Volunteer recruitment – incentives Nicola
      • Door prizes – sponsors – Nicola
      • Publicity – Jennifer
      • Chairs/tables – Sandra

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