ADS Meeting Minutes for January 2018

Feb 9, 2018 by

ADS Meeting Minutes

January 11, 2018

Call To order 6:40 pm; Sandra, Kerry, Joanne, Nicola, Alexis, Alex, Jennifer, Kat, and Rene present

President Report

  1. General membership issues and feedback
  2. ADS Member Committees for specific tasks
    1. Establish committee for a Freestyle Clinic in 2018 – Jennifer update on potential clinician and format
  • Possible clinician – Joan Darnell, “S” judge; option for a 1-day educational course or 2 days, second day with horses
  • A USDF grant would only apply to a clinic after September 2018
  • Board members will ask around about general interest
  • Alexis will also look into clinicians for a Ride-a-Test clinic
    1. Committee to plan/execute Junior rider ADS Event. Joanne Homeyer and Kat Cromer. Committee to be established
    2. ADS Trailer – license plate, insurance and maintenance
    3. Review ADS Bylaws – finalize changes; post to ADS website


Secretary Report

  1. Meeting minutes – Motion to approve minutes made by Jennifer, seconded by Joanne
  2. Membership status


Treasurer Report

  1. Q4 2017 Financial Report
  • Account balances –
  • Main: $10,197.04
  • Junior Rider: $1,000.34
  • CD: $1,000

Payment status to Embassy Suites for year-end banquet

Vice President Report

  1. Review process for financial audit required per by-laws
  2. Insurance needs for 2018


Show Report –

  1. Changes for 2018 show year? See Web Master Report
  • Jennifer will set up PayPal for show entry fees
  1. Member to review Awards document for revisions before year-end banquet – status
  2. Selection of judges for 2018 – status
  3. Completion of show schedule to post to website in January – status
  • Tentative show dates: April 15, June 3 (Ride-a-Test clinic?), July 29, Aug (rain date), Sep 16, Oct 14, Nov. 4


Web Master Report

  1. Results of the survey taken for input into show management, including any proposed fee increases.



Alex made motion to increase show fees, seconded by Alexis, passed unanimously: $15 increase ($5 office fee, $10 grounds fee)


  • Old Business
    1. Banquet 2017:
      1. March 31 at Embassy Suites
        • Need to post information about the banquet on website, etc. Can we make this a dual purpose – end of year awards/announcements and a BIG positive kick off to the 2018 Show Season? Can we do something different that would interest members, about the 2018 Show Season?
        • Member committees for banquet prep:
          • Awards – Alex
          • Publicity – Jennifer/Kerry – Kerry will send a save-the-date email to all members about banquet
          • Silent Auction – Alexis
          • Decorations – Joanne
        • Other? Should we add a 15 minute program? Is there anything that interests members so that their attendance is value added? Something short and interesting, a video perhaps?
        • Board Member election for 2018-19: President, Secretary, Webmaster, Member-at-large (Alex) and Member-at-large (Nicola) – Post open positions; identify members interested; post board elections by March 1 or before. Two sentence bio for each board position? Jennifer will post board member openings on website/Facebook


Banquet info: March 31, 6:30pm, $35/plate


Adjourned: 8:30 pm

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