ADS Meeting Minutes for December 2017

Jan 12, 2018 by

ADS Meeting Minutes

December 14, 2017

  • Call To order 6:40 pm; Kat, Kerry, Nicola, Alexis, Jennifer, Sandra, Alex, Joanne, and Rene present
  • President Report
    1. General membership issues and feedback: ADS Symposium feedback – Feedback on Symposium has been positive, between 30-35 people attended each day.
    2. ADS Member Committees for specific tasks
      1. Establish committee for a Freestyle Clinic in 2018
      2. Committee to plan/execute Junior rider ADS Event. Joanne Homeyer and Kat Cromer. Committee to be established.
    3. ADS Trailer – license plate, insurance and maintenance
    4. USDF Annual Convention – member attendance – Jennifer reported on trip to convention
    5. Review ADS Bylaws – postponed until December meeting


  • Secretary Report
    1. Meeting minutes – Approved, pending correction to list of attendees
    2. Membership status – 55 members


  • Treasurer Report
    1. Q4 2017 Financial Report – General account: $10,186.64; JR fund: $1,000.34
    2. Donation money from lunch at three shows: Sept, Oct and Nov. A total of 841.93 was collected and donated to USEF Equine Disaster Relief Fund.
  • Vice President Report
    1. Review process for financial audit required per by-laws
    2. Insurance needs for 2018 – Kat is processing insurance for 2018


  • Show Report –
    1. October/November show financials
    2. Changes for 2018 show year? See Web Master Report
    3. Member to review Awards document for revisions before year-end banquet – status
    4. Selection of judges for 2018 – status
  • Kat will put together show schedule
  • Alexis will schedule judges


  • Web Master Report
    1. Results of the survey taken for input into show management, including any proposed fee increases.


  • Old Business
    1. Banquet 2017:
      1. March 31 at Embassy Suites – status of contract and payments made on schedule

Establish person to complete each:

  • Awards – Alex
  • Publicity – Jennifer/Kerry
  • Silent Auction – Alexis
  • Other? Should we add a 15 minute program? Is there anything that interests members so that their attendance is value added? Something short and interesting, a video perhaps?
  • Board Member election for 2018-19: President, Secretary, Webmaster, Member-at-large (Alex) and Member-at-large (Nicola) – Post open positions; identify members interested; post board elections by March 1 or before. – Discussed posting 2-sentence bio for each board member on website


Adjourned 8pm; minutes prepared by Kerry Evans

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