ADS Meeting Minutes for March 2015

Apr 2, 2015 by

ADS Meeting Minutes

March 19, 2015

1)      Call To order – Meeting was called to order at 7:15 pm. Present were:

Sandra Thompson   Rene Pope                          Danielle David

Judy Dent                    Alex du Celliee Muller    Joanne Homeyer


2)       President Report

a)      ADS meeting start time will be changed to 7:00pm for the summer months. Motion made by Danielle and second by Joanne. Motion passed.


3)      Secretary Report

a)      Meeting minutes – meeting minutes for the January meeting were approved. Motion made by Alex, second by Joanne. Motion approved.

b)      Membership status: Total of 56 members to-date.


4)      Treasurer’s Report

a)      The IRS Tax filing for 2013 was completed end of December. Subsequent communication received from the IRS requesting a full return be filed. Rene is completing, and will provide to Judy when complete to sign and submit to IRS.

b)      Balance of checking account prior to the banquet was 11,058. Rene is completing all the transactions from the banquet and will provide a financial report at the next meeting.


5)      Vice President’s Report

a)      The records need to be stored in an electronic format. Motion was made to ask Eileen to complete this activity. Motion made by Sandra, second by Joanne. Motion passed.


6)      Show Manager’s Report

a)      March show was cancelled.

b)      In order to increase participation in the show this year, motion was made to provide prizes to riders that participate in four of more ADS shows. Motion made by Sandra, second by Joanne. Motion passed. There was also discussion of a poster to be made for each trainer/barn facility with the ADS show schedule and a traveling plaque for the barn facility with the most participation at each show. Also, that there will be a high point ribbon awarded for each division at each show.


7)      Web Master Report

a)      No new input.


8)      Old Business – The Junior clinic will be held in late April. Alex is finalizing the entry form and will distribute. There was discussion of the expenses for the clinic. The expenses will consist of the clinician fee and ADS insurance. If the clinic fills as expected, expenses should be covered. ADS board thanks G&H Equestrian for their generous offer of use of the facility and stalls to be donated.


9)      New business – None


Adjourn at 8:30pm.


Meeting Minutes written by Sandra Thompson.



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