Meeting Minutes for February 2018

Mar 12, 2018 by

ADS Meeting Minutes

February 8, 2018

  • Call To order 6:45pm; Sandra, Kerry, Rene, Joanne, and Kat present
  • President Report
    1. General membership issues and feedback
    2. ADS Member Committees for specific tasks
      1. Establish committee for a Freestyle Clinic in 2018 – Jennifer update on potential clinician and format

Discussed 1-day educational Freestyle Clinic with Joan Darnell – could apply a grant from The Dressage Foundation if scheduled for after September

  1. Committee to plan/execute Junior rider ADS Event. Joanne Homeyer and Kat Cromer. Committee to be established.
  1. ADS Trailer – license plate, insurance and maintenance
  2. Review ADS Bylaws – finalize changes; post to ADS website Bylaws have been revised and approved by board, Jennifer will post on website
  • Secretary Report
    1. Meeting minutes Rene made motion to approve January minutes, seconded by Joanne
    2. Membership status 63 members
  • Treasurer Report
    1. Q1 2018 Financial Report
    2. Payment status to Embassy Suites for year-end banquet

Main account balance: $10,284.66

CD: $1,000.34

  • Vice President Report
    1. Review process for financial audit required per by-laws
    2. Insurance needs for 2018
  • Show Report –
    1. Changes for 2018 show year? See Web Master Report

Discussed potential changes to awards criteria, Jennifer will revise awards document

  • Increase required volunteer hrs from 1 to 4?
  • Recognize Western Dressage and Walk tests alongside traditional dressage tests for awards; do same for eventing?
    1. Member to review Awards document for revisions before year-end banquet – status – Alex
    2. Selection of judges for 2018 – status – Kerry
    3. Completion of show schedule to post to website in January – status – Kat

2018 Shows/Clinics:

April 15, Diamond TR, Susanne Lauda (Judge)

June 2-3, DTR and Valley View Farm, Sandy Osborn Ride-a-Test clinic

July 29, DTR, Barbara Lewis

August – rain date

September 16, G&H Equestrian, Amanda Bailey

October 14, Lucky Acres, Sherry Guess

November 4, GH, Gabrielle Callahan


Sandy Osborn Ride-a-Test details

8-10 rides per day

Format – ride test (scored), training 30-40 min

Sandy charges $100/ride plus travel costs

  • Web Master Report
    1. Results of the survey taken for input into show management, including any proposed fee increases.
  • Old Business
    1. Banquet 2017:
      1. March 31 at Embassy Suites
        • Need to post information about the banquet on website, etc. Can we make this a dual purpose – end of year awards/announcements and a BIG positive kick off to the 2018 Show Season? Can we do something different that would interest members, about the 2018 Show Season?

Silent auction idea – donate a themed basket, get your name in a drawing for a gift card; or, all donors entered into a drawing

  • Member committees for banquet prep:
    • Awards – Alex/Nicola
    • Publicity – Jennifer/Kerry
    • Silent Auction – Need someone to take this over Joanne taking over for Alexis
    • Decorations – Joanne
  • Other? Should we add a 15 minute program? Is there anything that interests members so that their attendance is value added? Something short and interesting, a video perhaps?
  • Board Member election for 2018-19: President, Secretary, Webmaster, Member-at-large (Alex) and Member-at-large (Nicola) – Post open positions; identify members interested; post board elections by March 1 or before. Two sentence bio for each board position?

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