ADS Meeting Minutes for April 2017

May 1, 2017 by

ADS Meeting Agenda
April Meeting Minutes

1) Call To order 6:45 pm, Alex, Alexis, Joanne, Jennifer, Rene, Kerry, Sandra, Nicola, and Kat present

2) President Report
a) General membership issues and feedback
b) ADS Member Committees for specific tasks1. Committee to plan/execute ADS Member Clinic with a well-known clinician established and in-process. Kerry Evans is Board Member chair. See 8(b). Melonie Kessler (clinician) has returned signed contract
2. Committee to plan/execute Junior rider ADS Event. Joanne Homeyer is Board Member chair. Committee to be established.
c) Review ADS Bylaws We need to establish how we can meet the requirement for an independent audit

3) Secretary Report
a) Meeting minutes Motion to approve March minutes by Jennifer, seconded by Joanne
b) Membership status 68 members

4) Treasurer Report
a) Q1 2017 Financial Report
Expenses since March: Insurance = $811
USDF = $820
Show ribbons = $1148.62
Banquet photographer = $200
Balances: Main checking = $13,793
Jr Acct = $693
CD = $1,000

5) Vice President Report
a) Insurance renewal status Kat received our 2017 policy
b) Process for adherence to USDF rules
c) Review process for financial audit required per by-laws

6) Show Report –
a) Changes for 2017 season: New locations – status of Fletcher location Aug. show will be at Fletcher Farms
b) Obtain judges for 2017 show schedule – status Nicola will arrange judges for August and November, all other shows have judges
c) Coggins checker class at G&H and Thompson Farm- status
d) Show ribbon order and other preparations for April 23rd show?
e) Other show season preparations?

7) Web Master Report

8) Old Business
a) Banquet 2017 Alexis Levitt has booked the Embassy Suites for Saturday, March 3, 2018. We will have plated dinners instead of buffet.
b) Symposium December 2-3
1. Location is Fletcher Farms – agreement in-process
2. Clinician is Melonie Kessler – Contract signed/returned
3. Need to assign tasks to activities to ensure completion
(1) Volunteer recruitment – incentives?
(2) Door prizes – sponsors
(3) Publicity – Jennifer will lead publicity, also advertise outside of state
(4) Caterer/chairs/tables
(5) Other? – Need to make sure members know there is a “member rate” – 2017+2018 ADS membership. Nonmember rate = $150

9) New business

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